Quality Management System for EPC

Wrench SmartProject helps you enforce your Quality Management System down to the last detail, across every step of the project and every department. SmartProject preserves the integrity of each quality protocol and KPI parameter by making it easy for everyone in the organization at every level to carry out their work process in real life exactly as it was planned on paper.

QMS Internal / Functional Audits

  • Internal Audit schedule is created for each task in SmartProject.
  • A predefined checklist document is attached and can be shared with relevant departments
  • After the audit is conducted across all relevant departments the updated checklist with comments is uploaded into the relevant tasks
  • An audit report is created which is sent for approval through a predefined electronic workflow
  • If any, the action items (classified as Minor/ Major NC’s and observation) are assigned to the concerned actioner
  • These actions are closed with the approval of the auditor
  • Reports can be generated to get the NC along with observations for each department and its auditor

Factory or Construction Site Audits

  • Based on the type of audits, standard activities for audits are stored as templates
  • To initiate an audit, select from the audit activities on a standard list
  • Audit tasks are scheduled with tasks linked to the corresponding audit templates
  • Once approved, schedules are shared with stakeholders
  • Alerts and notifications are initiated
  • Based on the schedule dates the audit conduct inspections and uses the templates linked to upload the corresponding inspection reports
  • These inspection reports are reviewed and approved in predefined workflows
  • Action items, if any, are registered with target dates and name of the actioner
  • The actioner, after approval can close these action items
  • The action items can trigger alerts, notification and exception reports

EPC Quality Audits

  • Quality documents are documented in the master document list along with their planned milestone dates
  • The contractor uploads a document using digital transmittal and initiates a review workflow
  • Comment can be added online or offline and the consolidated comments are sent back to the contractor
  • For construction, an additional site audit can be performed with its action items tagged as Major or Minor Non-Conformance Observations

Vendor Selection Management & Performance Audit


  • Vendor Qualification electronic templates
  • Vendors can choose to fill in a template and submit it
  • The evaluation forms are reviewed through a review workflow
  • Qualified vendors can go on to fill other predefined electronic templates for further evaluation including interdepartmental reviews
  • The system has built-in alerts, reminder, and escalations based on predefined due dates


  • Registering of vendors against products as Approved Vendor List
  • Option to store a Performance Evaluation form as a template
  • Registering of vendors against products as Approved Vendor List
  • Different departments can rate the vendors through a predefined workflow
  • Option to schedule audits with the vendors as a task with defined activities and due dates
  • Option to transmit the audit requirement task to the concerned vendor and get acceptance
  • Can schedule activities for audit with vendor consent
  • Audit activities can assign audit templates with checklists
  • After the audit is conducted, the option to fill up the checklist and archive
  • Initiate an approval workflow for the audit reports.
  • Option to transmit the audit report to the vendors and assign Non-Conformance Action points, if applicable to the audit
  • Option to track the NCR and ensure it is closed by vendors along with target dates

Supplier Inspections

  • The EPC contractor has an Inspection form with a predefined workflow
  • On submitting the form, it is received by the inspection controller
  • The inspection controller selects the mode of inspection and can choose from a Waiver form, an Internal Inspection form, and a Third Party Inspection form
  • The EPC contractor fills in the inspection report and submits to the inspection controller who can add comments and send back for modifications
  • Once approved, the inspector closes the inspection call and issues the release note along with the approved inspection report contractor
  • If the internal inspection form is used, the internal quality inspector is identified with a task created with target dates and the EPC contractor is also notified on the dates
  • Once the inspection is completed the internal inspector attaches the internal report and sends to the controller for review
  • On approval of this report, the EPC contractor is notified of the findings and action items are opened for these findings as NC, or Observations
  • On the closure of these findings, the inspection controller issues a release note and closes the inspection call
  • In case of third party inspection, the controller identifies the TPI and issues a correspondence to the TPI who submit the CV via email and awaits approval
  • Once approved, a task is created with due dates and the same process of the internal inspection is followed until an Internal Release Note is issued along with the inspection report and findings

ISO 9000/9001 compliant: built on ‘Plan – Do – Check – Act’ principles

Continuous Improvement Cycle: uses a Flexible and Adaptive Process

Preserve Knowledge: focus on Checklist, Procedures, Evidences

Action Registers & Closure

Standards & Templates

Capture functional and system quality audit types in templates to be applied to live projects.

Audit Workflow Management

Define various workflows per audit types and assign them to the template along with auditor responsibilities

CAPA Reports & Action Register

Have clarity on the non-conformance/ deviations, manage associated risks and mitigate by tracking actions to closure

Action Registers & Closure

For third party audit compliance on the go.

How do you preserve your quality development journey?

How do you know if your competitive edge is organically rooted?

Are you able to seamlessly schedule Quality Audits?

Do your auditor and auditee know the scope of their audits?