Project Details:

Hero Future Energies (HFE) has chosen to implement the Wrench PMIS for its global portfolio of 4.5 GW of renewable energy assets across India, Ukraine, Vietnam, the UK, and Bangladesh.

Locations: India, Ukraine, Vietnam, UK, and Bangladesh 

Challenges Faced by Hero Future Energies:

HFE faced significant challenges in effectively controlling project information and tracking progress across multiple projects, which often resulted in difficulties meeting deadlines and staying within budget. The lack of a streamlined solution for project oversight made it harder for HFE to ensure projects were completed on time and efficiently managed from start to finish.

Scope: 

Progress Monitoring Through Management Dashboard:

Gain real-time visibility into project progress with a centralized management dashboard.

Cost Management via Structured Process Flow:

A streamlined cost control mechanism implemented through a well-defined process flow.

Document & Workflow Management:

• Configured smart folders and workflow automation tailored to each project.
• Designed a standardized document folder structure aligned with project requirements.
• Established a robust document and transmittal numbering logic.
• Created transmittal templates specifically for the Engineering function.
• Customized the user interface for different user groups based on their roles and responsibilities.
• Applied security controls through a defined matrix at each folder level.

Procurement & Construction:

• Set up the procurement process with both automatic and manual data update options.
• Enabled Daily Progress Report (DPR) updates for construction activities.

System Integration:

• Integrated SAP with the Wrench Task and Cost Management Module, using Excel-based data exchange.

Safety & Compliance:

• Deployed the Non-Conformance (NC) & Safety Management Module to ensure on-site compliance and reporting.

Benefits: 

Progress Monitoring Through Management Dashboard

• Live tracking of project milestones, timelines, and resource utilization
• Informed decision-making with data-driven insights
• Enhanced collaboration among stakeholders through transparent reporting
• Early identification of delays or issues

Cost Management via Structured Process Flow

• Improved budget tracking and variance analysis
• Automated cost forecasting and risk identification
• Integration with procurement and finance systems
• Minimizes manual errors and financial surprises

Streamlined Document Management

• Successfully deployed Wrench SmartProject to align with defined workflows, enabling efficient document tracking, version control, and approval processes.
• Replaced manual or fragmented practices with a centralized, digital system, eliminating the need for any additional DMS tools.
• Ensured secure and structured data storage, with full visibility into document status and history.

Team Onboarding & Process Adoption

• Procurement and Construction/Project teams were seamlessly onboarded into the system.
• Introduced a systematic, user-friendly document approval process tailored to team functions.
• Improved collaboration by providing a single source of truth for project documentation and workflows.

SAP Integration for Real-Time Insights

• Integrated SAP with Wrench’s Cost Management Module and procurement deliverables.
• Enabled real-time data synchronization, allowing project teams to track actuals and costs directly from SAP, enhancing budget control and reporting accuracy.

About Hero Future Energies :

Hero Future Energies (HFE), a part of the Hero Group, is a global renewable energy company headquartered in London and established in 2012. With a portfolio of 7.7 GWp of RE assets across India, the UK, Ukraine, and Vietnam, HFE is committed to building a sustainable future. HFE also works closely with C&I partners in hard-to-abate sectors, like chemicals, steel, cement, and transportation, on their path to net zero, driving clean energy transitions worldwide.