Project details:
Brown & Root Industrial Services selected Wrench SmartProject EDMS for a project in Louisiana, USA.

Location: Louisiana, USA

Challenges faced by Brown & Root:

Need for a Document Management System:
Brown & Root required a robust solution to streamline the handling, tracking, and control of project documents across teams.

Lack of an Archival Process:
The company faced difficulties in systematically storing, retrieving, and managing historical documents, impacting efficiency and traceability.

User Adoption of Centralized Commenting:
The team was accustomed to using Bluebeam for commenting. Integrating Bluebeam with the new system helped users adapt more quickly to a centralized digital workflow.

Requirement for Improved Accessibility & Compliance:
A unified document platform was essential to ensure easy access, faster collaboration, and adherence to regulatory standards.

Scope:

Folder Structure:
Organize project documents with a clear, centralized folder structure for easy access, version control, and team collaboration.

Workflows:
Automate review and approval cycles with customizable workflows to ensure consistency, compliance, and faster decision-making.

Transmittal:
Easily manage document submissions and distributions using digital transmittals with complete tracking and audit history.

Email Notifications for Workflow Routing:
Keep stakeholders informed with automated email alerts triggered at every stage of the workflow routing process.

SSRS Reports (Standard Reports):
Generate real-time, standard SSRS reports for actionable insights into project status, document flow, and performance metrics.

Benefits:

Structured Document Management:
Enables systematic storage and quick retrieval, reducing the time spent searching for documents.

Enhanced Security:
Protects sensitive documents with robust, role-based access control.

Bluebeam Integration:
Seamless integration with the Bluebeam commenting tool improves user adoption and streamlines the review and adaptation process.

Real-Time Reports:
Generates real-time reports to identify delays and track pending documents assigned to users.

Compliance-Ready Document Management:
Ensures legally compliant documents are archived, reviewed, issued to clients, and easily accessible for audits and regulatory requirements.

About Brown & Roots:

Founded in 1919 by brothers George and Herman Brown and their brother-in-law Dan Root, Brown & Root began as a Texas-based construction firm. The company gained national prominence during World War II with major contracts for the U.S. Navy, including the $90 million Naval Air Station in Corpus Christi and the construction of submarine chasers. Post-war, Brown & Root continued to grow, securing major industrial projects such as a $100 million polyethylene plant for Union Carbide. In 1998, while a Halliburton subsidiary, Brown & Root merged with M.W. Kellogg to form KBR, becoming one of the world’s leading engineering, procurement, and construction (EPC) companies.