This new build version of Wrench SmartProject enhances the tender invitation process by enabling the inclusion of attachments, categorizing them based on their association purpose, and improving how documents are shared and accessed by both buyers and vendors. These updates ensure better organization, transparency, and communication throughout the tendering process.

Key Features:

1. Attachment Inclusion in Tender Invitations: Users can now attach documents when sending tender invitations.
2. Association Purpose Column for Bid Attachments: A new column allows users to categorize attachments (Internal/Private, Tender Invitation, Tender Publication).
3. Document Association Purposes: Attachments are assigned specific purposes, with options for “Internal/Private,” “Tender Invitation,” and “Tender Publication.”
4. Default Association Purpose: The default association for attachments is set to Tender Publication, but users can modify it.
5. Tender Invitation Document Link in Mail Template: Users can add a Tender Invitation Document Link in the Configure Mail Template window.
6. Alert for Invalid Subject Field Input: An alert is displayed when attempting to insert the Tender Invitation Document Link into the subject field.
7. Automated Document Link in Invitation Emails: The system automatically includes the Tender Invitation Document Link in emails based on the configured notification template.
8. Easy Access to Tender Invitation Documents: Vendors can view and download documents directly from the invitation email.
9. Confirmation and Notification of Tender Updates: The system saves changes when documents are added and sends notification emails to stakeholders.
10. Vendor Access to Published Tender Attachments: Vendors can access only Tender Publication attachments once the tender is published.

Advantages:

1. Improved Communication: Attachments can be sent directly with the tender invitations, ensuring vendors receive all necessary documents.
2. Better Organization: Categorizing documents by purpose allows for easier document management and clarity in tender processes.
3. Flexibility: Users can modify the association purpose of attachments to suit their specific needs.
4. Efficiency: The default settings for attachments and document links streamline the process of sharing and notifying stakeholders.
5. Ease of Use: The alert system helps prevent errors in configuration, ensuring emails are sent correctly.
6. Time-Saving: Automated inclusion of document links in emails reduces manual work for users.
7. Convenient Access: Vendors can easily access and download the necessary tender documents, improving their experience.
8. Transparency and Notification: Ensures that all stakeholders, including vendors, are notified of updates and document changes, promoting transparency.
9. Secure Document Handling: Only relevant attachments are visible to vendors, ensuring sensitive information is kept secure.