The latest update introduces enhanced flexibility and transparency in managing budget changes, commitments, and receivables. Key features include the ability to manually input variance amounts, view budget updates, and track projected and approved quantities, rates, and amounts. These improvements streamline change order and change request processes, ensuring better control and visibility over project costs.

Key Features

1. Manual Variance Input for Change Orders
   • Users can manually input variance amounts for Change Orders or Change Requests when budgeted amounts change but quantities remain the same.
2. New “Budget Update” Section
   • A new section in the Budget Line Item Details window displays Approved and Projected quantities, rates, and amounts, improving clarity on both approved and projected budget data.
3. Commitment and Receivable Updates
   • New sections Commitment Updates and Receivable Updates show both Approved and Projected values for commitments and receivables, reflecting changes from pending or approved change orders.
4. BOQ Item Handling
   • For commitments and receivables with BOQ items, quantities and rates are blank when multiple budget line items exist, and the approved amounts are recalculated based on variance amounts from change orders.
5. Cost Management Window Modifications
   • In the Change Order Details tab, columns are renamed to Approved Quantity, Approved Rate, and Approved Amount. A new No Change checkbox allows changes without altering variance details. Pending change orders are highlighted for better visibility.

Advantages

1. Flexibility in Budget Updates
   • Advantage: Users can adjust the variance amounts without changing quantities, offering greater flexibility when modifying the budget.
2. Improved Transparency in Budget Tracking
   • Advantage: The new Budget Update section provides a clear view of both Approved and Projected values, aiding in more accurate financial oversight.
3. Enhanced Commitment and Receivable Management
   • Advantage: The Commitment Updates and Receivable Updates sections help users track both approved and projected values, ensuring accurate financial reporting and forecasting.
4. Accurate BOQ Item Calculations
   • Advantage: Accurate recalculations of commitment amounts for BOQ items, ensuring the right budget values are reflected after change orders are approved.
5. Streamlined Cost Management
   • Advantage: The new No Change checkbox and highlighted pending change orders make it easier to manage and track cost changes efficiently.