Project Details:

ArcelorMittal Design and Engineering Centre Pvt. Ltd. used the Wrench SmartProject EDMS solution on their project in Kolkata, India.

Location: Kolkata, India.

Challenges Faced by AMDEC:

AMDEC encountered several operational and coordination challenges during project execution, particularly in managing complexity across teams and systems:

Input Structuring Across Multiple Sources

Consolidating and organizing data from diverse internal and external sources proved time-consuming and required a consistent structure for seamless project flow.

On-Site Training and Demonstrations

Delivering hands-on training and live software demonstrations across two geographically separated locations created logistical and coordination hurdles.

Document Numbering and Structure Management

Managing multiple document numbering schemes—each tailored to different stakeholders—required high precision and system flexibility.

Meeting Dynamic Client Requirements

Adapting to changing client demands in real time required a responsive project team and agile processes.

Dashboard Output Requirements

Configuring customized dashboard outputs for various project stakeholders involved addressing different reporting expectations and technical needs.

Scope:

Document Management

Centralized system for storing, tracking, and managing all project documents with version control and access permissions.

Work Breakdown Structure (WBS)

Structured project hierarchy to organize deliverables, assign responsibilities, and monitor progress effectively.

Correspondence Management

Streamlined communication tracking across stakeholders to ensure accountability and traceability of all project interactions.

Workflow Automation

Custom workflows configured to automate approval processes, reduce delays, and ensure compliance with project protocols.

Transmittals

Standardized transmittal process for controlled document exchange with clients, contractors, and consultants.

SSRS Standard Reports

Pre-built reports powered by SSRS for real-time visibility into project metrics, performance, and compliance tracking.

Multi-Factor Authentication (MFA)

Enhanced security through MFA to safeguard system access and ensure authorized user operations.

NCR Management – Quality & Safety

Integrated tracking for Non-Conformance Reports (NCRs) related to both quality and safety, enabling timely resolution and root cause analysis.

Issue & Snag Tracking

Efficient capture, assignment, and resolution of on-site issues and snags to ensure seamless project handovers.

Benefits:

Centralized Access to Deliverables
A one-stop solution enabled easy access to all deliverables and related project information from a single platform.

Enhanced Visibility and Accountability
Transparent workflows and tracking ensured every team member had clear responsibilities and project insights.

Flexible Process Design
Customizable workflows and project structures allowed teams to align the system with their existing processes.

Real-Time Visual Analytics
Interactive dashboards provided a visual overview of project progress, helping stakeholders monitor performance at a glance.

Advanced Document Search
Powerful search capabilities made it easy to locate project documents using multiple filters and metadata parameters.

Comprehensive On-site Training & Support
Hands-on training and dedicated on-site support ensured smooth adoption and confident use of the system by all teams.

About AMDEC:

Founded in 2008, ArcelorMittal Design and Engineering Centre (AMDEC) is the engineering arm of the ArcelorMittal Group, headquartered in Kolkata, West Bengal, India. With a team of over 200 professionals, AMDEC provides comprehensive engineering services to ArcelorMittal companies worldwide. The centre plays a strategic role in supporting global projects and is rapidly emerging as a key EPCM (Engineering, Procurement, and Construction Management) hub within the organisation.