SmartProject · Engineering & EDMS Module
Not just document control.
The AI data layer
for EPC engineering.
Most EDMS platforms store documents. Wrench SmartProject EDMS does something fundamentally different — it transforms every document event into structured AI-readable data that feeds the Engineering Reviewer AI,and the AI Control Tower in real time.
Every drawing submission, IDC comment, transmittal, revision, and approval becomes a live data signal. Not a record in a file cabinet — an input to an AI agent that is actively watching your engineering progress for deviations, standard violations, and schedule risk.
✓100% compliance to quality management processes
✓Go-live in 2 weeks
✓G2 Leader — 3 consecutive years
✓Foolproof audit trail on cloud
50%
Of Wrench AI deployments start with EDMS — the first step in an organisation's digital project journey
2 weeks
Typical EDMS go-live on an engineering project — out-of-the-box industry best practices, no custom code
1.5h → 20m
Transmittal cycle time reduction reported by BGR Energy Systems after deploying SmartProject EDMS
"I don't know of any available system that can perform better than WRENCH SmartProject. Excellent Document Management System, where all history is maintained — letters, faxes, transmittals, specs, drawings."
12,000+
Engineering projects managed on SmartProject EDMS
45
Countries — deployed on projects worldwide
2 weeks
Typical go-live for engineering document management
G2 Leader
Engineering Document Management · 3 consecutive years
100%
Compliance to quality management processes — built-in
What a generic EDMS gives you
A digital filing system with workflow automation.
Most EDMS platforms replaced paper-based document control with digital storage and automated email notifications. That was valuable. But it left 90% of the data those workflows generated completely unused — sitting in a database, never read by anything more intelligent than a search query.
Documents stored and retrieved on demand
Approval workflows that send email reminders
Dashboards that show what the system knows — if you ask
Audit trail for compliance — passive record-keeping
Engineering progress visible when you run a report
What SmartProject EDMS adds
An active AI intelligence layer on top of every document event.
SmartProject EDMS captures every document event as structured, AI-readable data — and Wrench AI Agents reads that stream in real time. The moment a drawing is late, an IDC comment is raised, or a transmittal cycle exceeds its SLA, the AI agents know — before any human has filed a report.
Every document event feeds the AI Control Tower automatically
Engineering Reviewer AI reads drawing submissions for standards compliance
AI watches MDL progress vs schedule and predicts slippage before it happens
Contracts AI monitors notice windows tied to engineering delay events
AI flags deviations and recommends recovery actions — without being asked
The EDMS as AI data source
Every document event is an AI signal.
The SmartProject EDMS doesn't just record what happened to a document — it creates a continuous stream of structured data that AI agents use to reason about your project's health in real time. Here is exactly what that data stream looks like across the engineering document lifecycle.
Engineering Document Lifecycle — AI Data Flow
Every stage generates structured data that feeds Wrench AI Agents and the AI agents
🤖 AI-monitored throughout
Stage 1
Document Creation & MDL
Document registered in MDL
Commitment dates set per WBS
AI
MDL vs schedule baseline establishedStage 2
Internal Review (IDC / ISC)
IDC check initiated
Multi-discipline comments consolidated
Comment resolution sheet generated
AI
Standards deviation flags raisedStage 3
Client Review & Approval
Automated transmittal issued
Client comments captured & tagged
Approval status recorded (A/B/C/D)
AI
SLA breach detected — escalation triggeredStage 4
Vendor Documents (VDR)
VDR submission tracked vs PO dates
Vendor approval cycle managed
Overdue submissions flagged automatically
AI
Procurement impact cascaded to scheduleStage 5
IFC & Construction Use
IFC (Issued for Construction) stamped
Site teams access latest revision
As-built capture for handover
AI
Engineering S-curve updated, forecast recalculatedCore capabilities
Every EDMS function — engineered specifically for EPC.
SmartProject EDMS is not adapted from a generic document management system. It was built from the ground up for EPC — with the specific workflows, review cycles, transmittal requirements, and compliance needs of engineering-led capital projects. Each capability below feeds directly into the AI intelligence layer.
Master Document List (MDL)
The single source of truth for every engineering deliverable — from commitment date to IFC. AI tracks MDL progress vs schedule continuously.
AI-monitored
MDL creation & management
Create or import the project's WBS and manage all deliverables in a master list with commitment dates, disciplines, and package codes
Auto-populated document metadata from file attachment — no manual re-entry of document attributes
MDL auto-updates actual dates and status of all documents in real time as workflows progress
Document-type-based checklists enforced at each workflow stage — customisable per project standards
AI-powered MDL intelligence
Rule-of-Credit linked to workflows — automated engineering progress measurement as milestones are reached AI
AI monitors MDL planned vs actual S-curves and predicts forecast completion date for each discipline AI
Automated delay notifications triggered when any document's actual date deviates from commitment
Discipline-wise progress dashboards — project manager sees engineering health at a glance, not buried in spreadsheets
Review & Approval Workflows
Configurable multi-stage review cycles with automated routing, SLA tracking, and escalation — no manual follow-ups
AI-monitored
Configure flexible multi-stage workflows for engineering reviews and approvals — tailored to each document type and discipline
Automated routing to reviewers with SLA timers — system escalates when review cycle exceeds threshold
Full version control — every revision tracked with complete visibility into who changed what, when, and why
AI monitors SLA breach patterns and flags chronic review bottlenecks before they impact the critical path AI
Foxit Viewer integration — reviewers annotate and comment directly within SmartProject, no external tools
Interdisciplinary Checks (IDC / ISC)
Multi-discipline collaborative review with real-time comment consolidation — Engineering Reviewer AI monitors for standard deviations
AI-powered
IDC review involving multiple disciplines simultaneously — Bluebeam Studio and Rasterex viewer integration for collaborative 3D/2D annotation
Real-time consolidation of multi-user comments into a single comment resolution sheet — no email chains
Comment resolution tracking through to close — full evidence trail for quality audit (IDC, ISC evidence automatically preserved)
Engineering Reviewer AI analyses drawings during IDC for standards compliance, tag conflicts, and design deviations AI
Client Transmittals & Correspondence
Automated transmittal generation with client comment capture, in-system coversheet signing, and approval status tracking
Automated transmittal creation and despatch — select documents, system generates transmittal package and sends to client contact list
In-system transmittal coversheet signing and stamping — eliminated the previous workflow break of detaching and manually signing outside the system
Client comments and approval status (A/B/C/D) captured directly in SmartProject with full traceability
Transmittal cycle time tracking — system measures actual vs target response times and flags overdue transmittals automatically
Contracts AI monitors transmittal events as potential variation evidence inputs AI
Vendor Document Register (VDR)
End-to-end vendor document lifecycle management — submission tracking, approval cycles, and procurement-linked delay detection
AI-monitored
VDR management — vendor document registers linked to purchase orders and equipment delivery schedules
Vendor submission tracking vs contractual submission dates — overdue submissions flagged automatically
Approval cycle management for vendor data books, certificates, and technical submittals
Vendor performance monitoring — submission compliance rate, overdue count, and approval bottlenecks in real time
AI links VDR delays to work front availability — procurement risk becomes visible in construction schedule before it's too late AI
3D Models, BIM & CAD Integration
Common Data Environment supporting 3D models, BIM, and 2D CAD drawings alongside documents in a single platform
Collaborate digitally on 3D model / BIM and 2D CAD drawings over the internet — no separate viewer licences for remote teams
BIM360 integration — 3D models linked to SmartProject documents for 4D progress tracking
Bluebeam Studio integration — markup and commenting on CAD drawings within the SmartProject workflow
Rasterex viewer for large-format CAD drawing review within SmartProject — no file export required
Mobile access to latest approved drawings on site — construction always proceeds from current IFC revision
🤖 AI-powered engineering intelligence
Engineering intelligence that acts — not just reports.
Wrench AI Agents reads the EDMS data stream continuously and activates three AI agents that work specifically with engineering document data. Unlike a dashboard that waits to be opened, these agents monitor your engineering programme in real time and surface specific, actionable intelligence the moment a deviation occurs.
Engineering Reviewer AI — Standards Compliance & Drawing Review
Reads drawing submissions against project standards, relevant codes, and previous IDC comments. Flags deviations, tag conflicts, missing specifications, and design clashes before the IDC review cycle begins — saving engineering teams hours of manual checking.
Engineering Reviewer AI
AI Control Tower — Engineering Progress & Work Front Monitoring
Monitors MDL progress vs the project schedule. Detects engineering deliverables that are late or at risk and calculates cascade impact to construction work fronts. Surfaces recovery options with quantified float consumption before the delay becomes visible in a weekly report.
AI Control Tower
Contracts AI — Engineering Delay as Variation Evidence
Monitors EDMS events for contractual significance — late client transmittal responses, owner-furnished drawing delays, IDC comment volumes that impact schedule. Builds a continuous evidence trail and monitors notice window expiry so variation entitlements are never lost.
Contracts AI Agent
AI Analyser — Engineering S-Curves & Discipline Forecasts
On-demand engineering performance dashboards — discipline-wise progress, planned vs actual S-curves, submission rates, and review cycle analytics. Ask Wrench AI Agent to forecast engineering completion date for any discipline, package, or deliverable category in natural language.
AI KPI Analyser
Live engineering intelligence
Engineering Progress — Discipline View
Civil / Structural
78%
Mechanical
61%
Electrical
45%
Instruments
32%
Piping
55%
Engineering Reviewer AI · Alert
D-4412 (Instruments spec)7 days overdue
D-3891 (Electrical SLD)3 days overdue
D-5201 (P&ID Rev C)Due today
🤖 AI Control Tower · Impact analysis
Instruments discipline is 18 days behind plan. At current rate, IFC for Instrument Loop Diagrams will slip by 12 days — impacting 4 construction work fronts in Area E-3. Recommended action: escalate D-4412 review today to preserve 6 days of float. Variation notice window expires in 9 days.
Document types managed
Every document type an EPC project generates — controlled, tracked, and AI-monitored.
Engineering Drawings
P&IDs, general arrangements, mechanical details, civil and structural drawings, electrical SLDs, instrument loop diagrams
Specifications & Datasheets
Technical specifications, equipment datasheets, material requisitions, purchase technical specifications
Calculations & Reports
Engineering calculations, stress analysis reports, HAZOP/HAZID study reports, inspection test plans
Correspondence & RFIs
Letters, faxes, emails, Requests for Information (RFIs), technical queries, meeting minutes
Vendor Data Books
Equipment vendor data books, commissioning manuals, operating & maintenance manuals, test records and certificates
Inspection & QA Records
Inspection test records, material certificates, non-conformance reports, welding records, pressure test certificates
Change Documents
Engineering change notices, design change requests, variation orders, technical deviation requests, concession requests
As-Built & Handover
As-built drawings, record documents, completion certificates, punch list documentation, handover dossiers
Integrations
Connects with your existing engineering tools.
Bluebeam Revu
In-system CAD markup & review
Autodesk BIM360
3D model & 4D progress linkage
Foxit Viewer
In-system document commenting
Rasterex Viewer
Large-format CAD review
Oracle Primavera P6
Schedule-linked MDL progress
Microsoft Project
Schedule import & sync
Aconex (Oracle)
Bidirectional document exchange
SAP ERP
Procurement data linkage
Microsoft Teams
Notifications & task assignments
Recently deployed SmartProject EDMS
Austria · Oct 2025
Andritz AG
Global hydropower EPC · 80+ countries · EDMS + PMIS
Singapore · Apr 2025
Pacific Light 670MW
New power project · Jurong Island · EDMS deployment
Bhutan · Dec 2024
Druk Green Power
National hydropower utility · Corporate EDMS rollout
UAE · Abu Dhabi
Kent Inc / ADNOC
Interface Management Module · Configured in 4 weeks
What engineering teams say
From the people who use it every day.
"The key points about WRENCH SmartProject: Excellent Document Management System, where all history is maintained, including letters, faxes, transmittals, specs, drawings. Excellent Earned Value System where the rule of credit can be chosen in agreement with the client, making invoicing very simple. Excellent Tool for Quality Audit, where auditors can obtain all history and information including evidence of IDC, ISC. In the final analysis, I don't know of any available system that can perform better than WRENCH SmartProject."
"We reduced our stakeholder transmittal cycle time from 1.5 hours to 20 minutes per transmittal using SmartProject."
"We have found it to be an excellent tool to maintain project documentation integrity, monitor workflows, provide project status in real-time. This is a well-designed system — they really understand the turnkey project process."
Fast deployment
EDMS live in 2 weeks on an engineering project — out-of-the-box EPC best practices, no custom code required
2 weeks go-live
Fully configurable
Document numbering conventions, workflow rules, review SLAs, and checklist items all set through admin — no developers
Cloud-native & mobile
Microsoft Azure. ISO 27001:2013 certified. Mobile app for site access. 99.9% uptime SLA. Global data residency options.
Grows with you
Start with EDMS. Add Planning, Procurement, and Construction modules when ready. 50% of customers start here — most go full PMIS.
See SmartProject EDMS on your type of project.
Every demo is configured around your engineering discipline, project type, and document control challenges. A domain specialist — not a sales person — will walk you through the MDL, review workflows, transmittal automation, and AI intelligence layer on a project that looks like yours. Go-live in 2 weeks.