Project details:

Al-Hashimiah Establishment for Trading & Contracting (HATCO), the well-known General Contractors company located out of Saudi Arabia, have chosen Wrench SmartProject as their company-wide project document management system.

Locations: Riyadh, United Arabic Emirates

Challenges Faced by HATCO:

Managing hundreds of engineering and project documents was becoming increasingly difficult. HATCO needed a solution that would:

Internal Document Management:
Difficulty in organizing and tracking large volumes of internal project documents.

Consultant Submissions:
Manual processes slowed down the submission of documents to consultants for review.

Client Deliverables:
Delays and errors in submitting project documents to clients, affecting timelines.

Scope:

Project Setup: 
A centralized and secure digital environment was created to manage all project-related information effectively.

Folder Structure: 
A clear and organized folder hierarchy was designed to ensure easy access, version control, and retrieval of documents.

Workflows: 
Automated workflows were implemented to streamline reviews and approvals, reducing manual effort and saving project time.

Transmittals: 
A structured transmittal system was established to simplify and track the distribution of documents to consultants and clients.

Email Notifications: 
Real-time notifications were configured to keep all stakeholders instantly updated on document actions and status.

SSRS Reports (Standard Reports): 
Standardized SSRS reporting enabled accurate monitoring and data-driven decision-making across projects.

Benefits:

Centralized Access:
All project documents are stored securely in a single repository, enabling fast retrieval across departments.

Easy Search & Retrieval:
Advanced search functions ensure drawings and documents can be quickly located with secure access permissions.

Efficient Processing:
Electronic document workflows streamline processing with complete accountability and reduced manual effort.

Revision Control:
Teams can access the latest document revisions instantly, minimizing errors caused by outdated information.

Audit Trail Transparency:
Every action is tracked with a detailed audit trail, ensuring compliance and accountability across the project.

Improved Collaboration:
Real-time document sharing enhances collaboration among stakeholders, improving decision-making efficiency.

About HATCO:

HATCO Middle East Limited (HATCO) is fabrication and founded in 1976 , company providing integrated ‘design to build’ solutions to large and complex offshore and onshore projects. The company is a wholly-owned subsidiary of Al Rushaid Group, a Saudi multinational engaged in technology, engineering, construction, manufacturing. In 1996, HATCO expanded its business domain to the field of wireless communications and system engineering.